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Administrative Assistant, Corporate Food and Beverage

Grand Villa Casino Burnaby


Administrative Assistant, Corporate Food and Beverage

Burnaby, British Columbia (view on map)

Posted 16 days ago

Job Type: Full-Time


Who We Are

Gateway Casinos & Entertainment Limited (“Gateway”) is one of the largest and most diversified gaming and entertainment companies in Canada. Across its 27 gaming properties in British Columbia, Ontario and Edmonton, Alberta, Gateway currently employs approximately 8,648 people and boasts approximately 448 table games (including 49 poker tables), 13,887 slots, 85 restaurants and bars and 561 hotel rooms. Gateway is the service provider for the Central, Southwest and North gaming Bundles in Ontario, which includes 11 properties in their portfolio. A multi-pronged growth strategy has seen Gateway diversify and expand its product offering, including developing proprietary casino and restaurant brands, dramatically improving the gaming customer experience while attracting new customers. Some of Gateway's proprietary brands include Match Eatery & Public House, Atlas Steak + Fish and the new Halley’s Club.  In 2017, Gateway celebrated 25 years in the business of gaming and entertainment in Canada. Further information is available at


Why Work For Us

Gateway celebrates and empowers those employees who made it all possible. A career at Gateway means great people, a great atmosphere and career advancement opportunities across our 26 locations. Our employees thrive with ongoing training and leadership programs for all while working in an engaging and fun environment. Join us today! 


The Position

As a Corporate F&B Administrative Assistant, you will provide administrative support to the Vice President of Food and Beverage, and the Corporate F&B team.  Follows through and tracks projects, and assists with general office administration. 


Key Responsibilities

  1. Monitors sales, expenses, promotions, prepares purchase orders or draws from existing stocks, and processes invoices.
  2. Drafts and prepares presentations, board reports, publications, and other documents.
  3. Prepares agenda packages for the Food and Beverage Vice President
  4. Maintains daily appointment calendars of members of executive team.
  5. Takes and distributes minutes for executive meetings of highly confidential subjects.
  6. Presents a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other interactions.
  7. Coordinates meetings, (including executives from Food and Beverage, other Departments as necessary, consultants when relevant, senior management and budget meetings) prepares agendas and meeting materials, arranges catering.
  8. Makes travel arrangements and reservations, secures accommodation, car services and other related arrangements.
  9. Completes expense reports.
  10. Word processing, filing and other administrative duties as assigned.
  11. Handling office administration duties. This includes:
  • Responding to telephone calls
  • Receiving deliveries, managing the daily flow of incoming and outgoing mail including couriers and faxes
  • Calling in a service order for office equipment failures and maintenance.
  • Monitoring and maintaining Outlook calendar events, meeting room and conference line bookings
  • Monitoring paper and toner levels and restocking/replacing these items for photocopiers
  • Ensuring relevant office spaces, meeting rooms, copy rooms and kitchen areas are tidy
  1. Participates in projects and takes on other responsibilities as required.


What You’ll Require

  • 5+ years experience supporting senior level administrators as an Administrative or Executive Assistant preferred
  • Proficiency skills in Microsoft Outlook, Ms Office, Word, Excel, PowerPoint, Adobe Acrobat Professional and web browsers
  • Experience working in Operations and Finance environments preferred
  • Diploma or post-secondary certificate preferred
  • Typing speed of 40 WPM preferred
  • Strong verbal and written communication skills
  • Some overtime work as required
  • May require travel


What Is Next

Love what you see so far? For the best chance to hear from us, apply within 30 days of the posting date.

Not the right fit this time? Follow us on our careers social media pages!


Apply Now

Date Available: March 1st, 2019

Compensation: Competitive

Other Positions:

Requirements: , Work Permit Necessary

References Encouraged

Contact Name: Lindsay Lin

Contact Position: Manager

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About Grand Villa Casino Burnaby

At Grand Villa, experience not one but, two high-energy casino floors with the newest and most exciting slot machines and table games featuring a brand new Poker room.

For higher stakes or private gaming salons, visit our luxurious Cypress Room.

We offer 7 delectable dining and lounge choices. Plus, enjoy live entertainment and stay at our luxurious Delta Burnaby Hotel and Conference Centre. Visit the Villa, it’s the centre of all the action!

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