Reporting to the Area Manager, the Project Assistant is responsible for providing support in various clerical and administrative tasks aimed at ensuring the smooth operation of the organization and efficient project delivery. The Project Assistant collaborates closely with the Area Manager, Division Manager and Project Managers, as well as communicates with internal and external stakeholders. Additionally, they handle data processing tasks that contribute to project cost and schedule tracking throughout the initiation, execution, and closing phases of projects.
Responsibilities
Approval of timesheet tracking data to active projects
Supporting in the update and reconciliation of project data in project tracking and cost tracking software to allow for project forecasting
Draft, edit, format, and organize project controls and scheduling documentation
Project folder maintenance on SharePoint.
Work as part of a project team
Manage onboarding process for contract QEWs/electricians
Coordinate onboarding procedures for new contractors
Facilitate integration into client enterprise info system
Handle IT requests for physical access, laptops, phones, network permissions, and software
Manage procurement and distribution of PPE and/or base equipment
Oversee contract management for projects
Provide invoicing support
Conduct first-line review and approval of invoices
Assist with work scheduling for contractors
Address customer issues beyond client customer service representatives' scope
Manage turnover documents including Quality Assurance/Quality Control (QA/QC) processes
Requirements
High School Diploma is required
Minimum of 2 years of experience in an administrative role
Proficient computer skills for general day to day tasks
Proficiency in all Microsoft Office applications including MS Outlook is required
Proficiency in Microsoft Teams and intermediate MS365 Functions would be an asset
Proficiency in PDF files formats and Adobe Acrobat and/or other PDF Software
Knowledge of operation of standard office equipment is required
Knowledge of clerical and administrative procedures and systems such as filing, bookkeeping and general organization of office documents and equipment
Benefits
Extended Healthcare Plan (Medical, Disability, Dental & Vision)
