Massage Life Rabbit Hill

Edmonton, AB

Massage Life Rabbit Hill

Edmonton, AB

administrative assistant

Edmonton, AB (view on map)

Posted 29 days ago

Job Description

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years
Budgetary responsibility
• $500,001 - $1,500,000
Tasks
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Review HR projects to assure compliance with laws and regulations
• Supervise other workers
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Organize staff consultation and grievance procedures
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
Supervision
• 3-4 people
Computer and technology knowledge
• Google Docs
• MS Excel
• MS Outlook
• MS Word
• Electronic scheduler
• WordPerfect
• Electronic mail
Technical terminology
• Business
Area of specialization
• Correspondence
• Reports and records
• Contracts
• Invoices
• Charts, tables, graphs and diagrams
• Business process management
• Accounting
Transportation/travel information
• Public transportation is available
Work conditions and physical capabilities
• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision
Personal suitability
• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner
Employment terms options
• Morning
• Day
• Weekend
Other benefits
• Other benefits
Support for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
Support for newcomers and refugees
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
Support for youths
• Provides awareness training to employees to create a welcoming work environment for youth
Support for Veterans
• Provides awareness training to employees to create a welcoming work environment for Veterans
Support for Indigenous people
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
Support for mature workers
• Provides staff with awareness training to create a welcoming work environment for mature workers
Supports for visible minorities
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities