Le Grand Cellier

Montréal, QC

Le Grand Cellier

Montréal, QC

administrative assistant - office

Montréal, QC (view on map)

Posted 2 days ago

Job Description

• Work Term: Permanent
• Work Language: Bilingual
• Hours: 35 hours per week
• Education: College/CEGEP
• Experience: 2 years to less than 3 years
• Communication, general
• Public administration
• Office management and supervision
• Project management
• Accounting
• Administrative assistant and secretarial science, general
• Business/office automation/technology/data entry
• or equivalent experience

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Send invoices
• Office management

Computer and technology knowledge

• Google Drive

Area of specialization

• Reports and records
• Financial statements
• Invoices
• Business process management
• Accounting
• Payroll services

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Screening questions

• Are you authorized to work in Canada?
• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you live near the job location?
• Do you meet the language requirements listed in the job posting?

Employment terms options

• Flexible hours
• Morning
• Day

Workplace information

• Hybrid

Health benefits

• Health care plan
• Vision care benefits

Other benefits

• Free parking available
• Other benefits
• Paid time off (volunteering or personal days)
• Parking available
• Variable or compressed work week
• Wellness program