Peak Associates Limited

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North York, ON

Peak Associates Limited

0.5

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

5.0

Be the first to review!

North York, ON

Administrative Assistant

North York, Ontario (view on map)

Posted 1 month ago

Job Description

Our client is a leading Real Estate Developer located in North York, and is seeking an enthusiastic and highly organized Administrative Assistant.

Please note that this role works full-time onsite in the office.

Responsibilities:

The specific duties and responsibilities for this position include but are not limited to the following:

• Meeting Management for department – including booking meetings, managing calendars, setting up for meetings, ordering any catering for meeting or internal events;
• Assisting team with monitoring dedicated email inbox including digitally filing emails, attachments, and invoices
• Drafting memos for investor distributions;
• Drafting letter of directions for various banking tasks;
• Working collaboratively with Accounting team to scan cheques and attach to corresponding invoices digitally;
• Digitally filing invoices/cheques once approved;
• Filing – creating files and labels, adding files onto the shared drive, maintaining and organizing filing systems;
• Couriers - preparing packages, envelopes, labels for couriers, maps and site plans for department;
• Ordering department supplies, business cards, envelopes, and letterhead;
• Creating contact cards;
• Placing lunch, catering and coffee orders as needed;
• Arrange holiday baskets and cards to be sent; track and send thank you letters for incoming gifts and cards;
• Assist with event coordination as needed;
• Managing IT issues for the Department;
• Other tasks as requested

Desired Qualifications & Skills:

• Previous experience in an office environment; preferably in a Finance/Accounting related department or team
• Post-secondary education (degree related to Business and/or Finance would be an asset)
• Excellent organizational skills with the ability to multi-task and prioritize work;
• Ability to learn new roles and complete tasks with accuracy;
• A “can do” attitude and willingness to step in and help whenever needed;
• Self-starter who has experience working without constant supervision;
• Customer service experience will be an asset in this role;
• Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization;
• Proficient in Excel, MS Word and PowerPoint.