Motion Fitness

Okotoks, AB

Motion Fitness

Okotoks, AB

administrative assistant

Okotoks, AB (view on map)

Posted 2 days ago

Job Description

• Work Term: Temporary
• Work Language: English
• Hours: 40 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 7 months to less than 1 year
• or equivalent experience
Work setting
• Relocation costs covered by employer
• Willing to relocate
Tasks
• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Direct staff
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Supervise office and volunteer staff
• Plan, organize, direct, control and evaluate daily operations
Supervision
• 1 to 2 people
Certificates, licences, memberships, and courses 
• First Aid Certificate
Computer and technology knowledge
• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic mail
Area of specialization
• Reports and records
• Invoices
Transportation/travel information
• Public transportation is available
Work conditions and physical capabilities
• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision
Personal suitability
• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Quick learner
Screening questions
• Are you authorized to work in Canada?
• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Are you willing to relocate for this position?
• Do you have experience working in this field?
Employment terms options
• Early morning
Employment terms options
• Evening
• Morning
• Day
• Weekend
Other benefits
• Free parking available