EPIQUE BEAUTY STATION INC

Ottawa, ON

EPIQUE BEAUTY STATION INC

Ottawa, ON

administrative assistant

Ottawa, ON (view on map)

Posted 12 days ago

Job Description

• Durée de l'emploi: Permanent
• Langue de travail: Anglais
• Heures de travail: 30 hours per week
• Education:
• Expérience:

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Work setting

• Retail/wholesale establishment/distribution centre
• Business services

Budgetary responsibility

• $4,000,001 - $8,000,000

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Perform data entry
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Conduct performance reviews

Supervision

• 1 to 2 people
• 5-10 people

Computer and technology knowledge

• Google Docs
• MS Outlook
• MS Windows
• Electronic scheduler
• Social Media
• MS Office
• Adobe Acrobat Reader
• LinkedIn
• WordPerfect

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?
• What is your current field of study?
• What is your current level of study?

Experience

• 3 years to less than 5 years