Posted 21 days ago
Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a welcoming, inclusive, respectful, and safe environment where everyone belongs. We live these values through the strength and richness that diversity brings to our workforce and welcome contributors from equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women, Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons.
Job Title: Senior Executive Assistant, President’s Office
Administration
Position Status: Permanent, Full-Time
Non-Union
Department: Office of the President & Vice-Chancellor
Supervision Received: Managing Director, President’s Office
Supervision Exercised: Administrative Assistant(s), President’s Office
Location: Sault Ste Marie, ON
# of Positions: 1
Salary Scale: $69,764 to $87,205 annually
PRIMARY FUNCTIONS:
A. Executive Support of the President & Vice-Chancellor 50%
B. Special Projects and Strategic Priorities 25%
C. Executive Support of Senior Team Members 20%
D. Other Duties 5%
TOTAL 100%
Reporting to the Managing Director, the Senior Executive Assistant is responsible for providing executive administrative support to the University’s President & Vice-Chancellor, members of the Executive Team that reside in the Office of the President, and for the operational functions of the Office.
The incumbent provides senior-level support to the President and, at times, leads key projects impacting the community. This position acts as the team lead of the unit working closely with the Administrative Assistant(s) working in the President’s Office. This role is key in fostering a positive and welcoming environment for visitors and guests.
The Senior Executive Assistant must be able to work in rapidly changing circumstances that require flexibility and the ability to work on multiple priority projects. The incumbent must be able to work independently, exercise judgment, and know when to ask for help. This role is subjected to frequent interruptions requiring frequent re-assessment of priorities and workflows.
The role is an important representative of the university requiring a high level of discretion when dealing with sensitive and confidential matters. The incumbent must display high standards of diplomacy and professionalism.
The incumbent is responsible for providing administrative support to the area including all correspondence, calendar maintenance, file and record maintenance, meeting scheduling and preparation, budget monitoring and maintenance, and travel plans as required.
RESPONSIBILITIES:
Executive Support of the President & Vice-Chancellor (50%)
Special Projects and Strategic Priorities (25%)
Executive Support of Senior Team Members (20%)
Other Duties (5%)
MINIMUM QUALIFICATIONS:
Please submit a resume and cover letter (combined PDF) to talent.acquisition@algomau.ca no later than 4:00 p.m. on May 7, 2024.
Algoma University is strongly committed to fostering diversity and inclusivity within our community and is an equal-opportunity employer. The university invites and encourages applications from all qualified individuals who would contribute to the further diversification of our Institution, including equity-deserving groups that are traditionally underrepresented in employment (Indigenous peoples, racialized persons, women, persons with disabilities, and 2SLGBTQQIPA+ persons).
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by Algoma University throughout the recruitment, selection, and/or assessment process to applicants with disabilities.
Algoma University in Sault Ste. Marie, Ontario, Canada