Cooligan Martial Arts & Fitness

Stittsville, ON

Cooligan Martial Arts & Fitness

Stittsville, ON

administrative assistant

Stittsville, ON (view on map)

Posted 13 hours ago

Job Description

• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week
• Education: Bachelor's degree
• Experience: 2 years to less than 3 years

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Organize staff consultation and grievance procedures
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire workers and carry out related staffing actions
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Supervise office and volunteer staff

Supervision

• 5-10 people

Computer and technology knowledge

• Google Docs
• Jira
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• Project management software
• Social Media
• Accounting software
• Desktop publishing software
• Human resources software
• MS Office
• Simply Accounting
• Adobe Acrobat Reader
• Google Drive

Area of work experience

• Purchasing, procurement and contracts
• Human resources

Specialization or experience

• Employee engagement

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Business process management
• Facility management
• Accounting

Transportation/travel information

• Own vehicle
• Willing to travel
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Due diligence
• Quick learner

Screening questions

• Are you available for shift or on-call work?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?
• What is the highest level of study you have completed?
• What is your current field of study?
• What is your current level of study?

Other benefits

• Free parking available
• Learning/training paid by employer
• Team building opportunities