Posted 16 hours ago
Part Time Event Coordinator
POSITION SUMMARY
Concorde Group Administration has an opportunity available for a junior or mid-level Event Coordinator to help support the growth of our dynamic organization. The event coordinator would be responsible for planning, organizing, and executing events, ensuring they run smoothly and meet client objectives. The successful candidate will be expected to provide substantive administration and logistical support to the Business Development department. A sharp aptitude for learning and information retention, with a strong multi-dimensional skillset are key to success in this role.
COMPENSATION
• Compensation package includes competitive annual salary
• Comprehensive extended health and insurance benefits package after 1 year
• 50% Company-wide food & beverage discount & access to frequent local business discounts/specials
DUTIES & ESSENTIAL RESPONSIBILITIES
• Execute the day-to-day departmental administrative duties, including but not limited to; tracking invoice payments, copying, mailing, gift card requests, thank you cards, etc.
• Handle all inquiry correspondence via email and phone within set standard response times.
• Responsible for administering the Reservations email during regular office hours.
• Support Event Planners with pre-event operational planning, client management, and administrative clerical support (contracts, billing, reports, collateral printing etc.)
• • Assist the Event Planners by organizing, tracking and completing pre-event details including food & beverage event orders, tech/AV requirements, detailed floor plans, additional rental orders, invoicing, payment processing, permits, ticket distribution, etc.
• Assist with planning multiple events at once.
• Maintain accurate and professional communication with applicable venue Operations team members, both front of house and back of house, for upcoming events in terms of booking details, menus, set up, third party vendors and event logistics.
• Carry out any delegated tasks to facilitate executing events including set up and tear down.
• Maintain professional phone etiquette and craft appropriate email communications for both internal and external purposes on behalf of the Event Coordinator or Business Development Lead.
• Maintain successful and clear communication with clients to ensure accuracy of event logistics
• Serve as a liaison for clients and provide upcoming event and post-deal support.
• Develop and maintain positive working relationships with current clients, suppliers, vendors, internal teams, co-workers and senior stakeholders.
• Usually work regular business hours; however, on-site event support is required when requested (may be evenings and weekends) especially during peak seasons.
• Promote awareness of brand image internally and externally
• Keep appropriate dress and hygiene standards
• Collaboration and teamwork throughout all levels of the organization to drive shared success
• Compliance with the Concorde Standard Operating Procedures and Policies
• Ensure compliance with insurance, legal, health and safety obligations
QUALIFICATIONS, KNOWLEDGE & SKILLS REQUIRED
• Previous experience in a similar role with demonstrated success preferred
• Experience coordinating large-scale events preferred
• Well organized with a keen eye for detail and the ability to identify, analyze and solve technical and theoretical problems
• Advanced writing and grammatical proficiency
• Recognized ability to build and maintain positive and collaborative working relationships with staff at all levels
• Integrity, discretion and judgment with tact and diplomacy on confidential matters
Opened in 2024 in The Well, Lulu Bar Toronto serves up a taste of the Pacific. Lulu’s menu pays tribute to the Pacific Ocean and the many regions that touch it, with influences from Asia to Hawaii, California to British Columbia, resulting in light and fresh fare that is heavy of flavour. The welcoming, airy space is reminiscent of that hidden gem spot from your last vacation.
Opened in 2024 in The Well, Lulu Bar Toronto serves up a taste of the Pacific. Lulu’s menu pays tribute to the Pacific Ocean and the many regions that touch it, with influences from Asia to Hawaii, California to British Columbia, resulting in light and fresh fare that is heavy of flavour. The welcoming, airy space is reminiscent of that hidden gem spot from your last vacation.
