BLANKSLATE Partners is thrilled to be supporting our client Cornerstone Planning Group, located on Granville Island, as they search for an Administrative Assistant/Office Manager, to add to their small, dynamic team. If you are passionate about organization, supporting a wonderful team, and want to love what you do, we would love to hear from you.
About Cornerstone Planning Group:
Cornerstone is a boutique consultancy located on Granville Island (dog friendly office) in Vancouver, BC, Canada. Specializing in strategic planning for public sector organizations -- typically related to organizational design and infrastructure requirements -- our work emphasizes long-term planning and rigorous research into relevant trends and service demand patterns. Our work spans a wide variety of sectors, and facilities can include: hospitals, libraries, community centers, transitional housing, art and culture venues, theaters, schools and universities, clinics, offices, industrial workshops and yards, and more.
About the role:
We are seeking a highly organized and proactive Administrative Assistant/Office Manager to join our team. This role will play a crucial part in ensuring the smooth operation of our office, providing support to our team members, and facilitating efficient workflow.
What You’ll Do:
- Manage calendars, schedule meetings, and coordinate appointments for team members.
- Ensure timely communication and follow-up regarding meeting arrangements.
- Responsible for ordering office supplies, equipment, and materials as needed.
- Monitor inventory levels and replenish supplies to maintain office efficiency.
- Handle basic IT setup and troubleshooting tasks.
- Liaise with external IT experts for more complex technical issues.
- Coordinate logistics for office gatherings and activities.
- Organize food, drinks, and celebrations for team events and special occasions.
- Assist in planning and coordinating company events, workshops, and seminars.
- Manage event logistics, including venue booking, catering, and attendee coordination.
- Maintain the cleanliness and tidiness of the office space.
- Water plants and ensure a welcoming environment for staff and visitors.
- Coordinate travel bookings and accommodations for team members.
- Handle itinerary management and provide necessary travel support.
- Collect and organize receipts, invoices, and expense reports.
- Manage reimbursements and track expenses accurately.
- Assist team members with personal administrative tasks, such as booking appointments and arranging services like tire changes or paramedical appointments.
- Manage flexible work schedules and fixed office hours for staff.
- Coordinate with team members to ensure coverage during business hours.
- Assist in updating and maintaining the company website.
- Manage content archives and ensure information accuracy.
- Occasionally assist with physical tasks such as moving office equipment or furniture.
- Keep team resumes updated with relevant projects and experiences.
- Maintain a database of team members' credentials and achievements.
- Assist with the preparation of project plans and other documentation as needed.
Qualifications
- Prior experience in office administration
- Excellent written, verbal and interpersonal communication skills
- Collaborative team player who is self-motivated to work autonomously
- Impeccable attention to detail in execution
- Tech savvy - can learn, adopt and help others to use tool such as MS Office Suite
- Proactive and problem solver who can react quickly to changing needs in a dynamic environment
