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The Administrative Assistant performs a variety of bookkeeping and administrative duties to support the financial health and growth of the company.

This is a full-time position with both bookkeeping and administrative responsibilities, including: 

Responsibilities:

• Maintain financial recordkeeping for the organization.
• Enter and maintain records in QuickBooks.
• Ensure proper paper/digital documentation of all expenses.
• Provide documentation and account assignments for all monthly expenditures. Review bills with the Executive Director. 
• Document transaction details and enter financial transactions. Notify the Executive Director of accounting discrepancies. 
• Maintain financial recordkeeping systems, both physical and electronic.
• Record bank deposits.
• Review, verify, and obtain approval for invoicing, purchasing and vendor payments.
• Reconciliation of monthly bank statements
• Review financials for accuracy and budget alignment. Provide input to the Executive Director and Accountant regarding monthly financials. 
• Track maturity dates for certificates of deposit. 
• Manage personnel files and reports.
• Answer phone calls, greet visitors and cover the reception desk as needed.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies and verifying receipt of supplies.
• Assist in Human Resources including recruitment and hiring, onboarding, benefits administration, and timesheets review.
• Provide clerical and general office support and delegate tasks and responsibilities to other staff members when appropriate.

Qualifications:

• " 3+ years’ experience in office administration or associate degree in accounting or business administration
• Excellent computer skills and experience with Microsoft Excel, Word, and Outlook.
• Excellent knowledge of QuickBooks Online.
• Strong analytical skills and attention to details.
• Excellent organization and time management abilities.
• Ability to prioritize and work in a fast-paced environment and work independently.

Requirements

• Work Permit