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Company Description

Dixon Mitchell Investment Counsel Inc. is an independent asset management firm providing investment solutions for individual and institutional clients. Established in 2000, Dixon Mitchell now manages over $5bn on behalf of Canadian families, pensions, foundations and Indigenous communities and organizations. Our culture is built around business integrity, client service, and the alignment of corporate and investor interests. Dixon Mitchell is based in Vancouver and has a satellite office in Calgary.

Position Summary

We are looking for an Executive Administrative Receptionist to join our team. The Executive Administrative Receptionist is a full-time, non-remote, Vancouver office-based position at the Dixon Mitchell Investment Counsel Inc. office. You will be the first face that clients and staff see upon entering the office, which requires a polished appearance and professional demeanor. The successful candidate will work directly with the Office Operations Manager.

Position Summary

The Executive Administrative Receptionist is a full-time, non-remote, Vancouver office-based position at the Dixon Mitchell Investment Counsel Inc office. The successful candidate will work directly with the Office Operations Manager.

We place a high value on our team spirit, camaraderie and creating a culture where each of us has an opportunity to succeed. We are a solution-oriented and collaborative team seeking like-minded individuals who thrive in a challenging and dynamic environment. We are looking for a self-motivated, independent individual to join our Office Operations team. This individual has efficient and effective coordination, strong people skills, is detail oriented, provides solutions, and can work well under pressure.

About you

Your core values are honesty, integrity, and transparency. You are proactive, self-driven and take the initiative to identify inefficiencies and provide solutions. Your excellent work ethic combines your enthusiasm, passion, curiosity, education, and experiences to see the big picture, focus on the details, solve complex problems, and communicate your ideas effectively to a broad range of people. You are persistent to try again when others might give up and have the confidence to adapt when circumstances dictate.

Responsibilities

• Greet guests – ensuring that clients, suppliers, and contacts have a stellar experience.
• Manage office correspondence including email, mail, phone, and fax.
• Fully operate office phone system and switchboard, screen and direct phone calls and emails to appropriate individuals.
• Support daily operations including meeting room set up, booking schedules, and calendar management.
• Handle lunch bookings and business travel arrangements when necessary.
• Arrange couriers and collect, sort, and distribute mail.
• Process various bank deposits.
• Submit and manage office service maintenance requests and IT requests.
• Responsible for opening and closing the office.
• Maintain office kitchen, including stocking of snacks and unloading dishwasher.
• Maintain office equipment and supplies.
• Participate actively in the office safety committee. Maintain inventory of First Aid and Emergency preparedness kits.
• Create, print, and bind presentation materials.
• Assist in maintenance of client database records.
• Organize and order weekly staff lunches.
• General office duties such as photocopying, scanning and filing.
• Provide administrative assistance to team members as required, including coordination and assistance with ad-hoc communications and projects.

Experience/Qualifications

• Two years of experience in an administration and/or client facing role
• Post-secondary
• Exceptional customer service skills
• Positive, dynamic attitude
• Ability to adhere to confidentiality and handle confidential information.
• Keen attention to detail, proactive, resourceful, and professional
• Exceptional organization skills
• Strong written and verbal communication skills
• MS Office skills
• Demonstrated organizational skills to effectively prioritize workload and meet deadlines.
• Ability to work well under pressure in a fast-paced environment.

Compensation

Dixon Mitchell offers a competitive compensation package and comprehensive benefit plan.

Salary Range: $50,000-$55,000

Apply now

Individuals meeting the criteria above are encouraged to submit their resume in confidence by emailing careers@dixonmitchell.com by Thursday May 23^rd, 2024. While we thank all candidates for their interest, only selected individuals will be contacted for follow-up.

Dixon Mitchell Investment Counsel values the diversity of the people it hires and serves and is proud to be an equal opportunity employer. Diversity at Our Company means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person’s talents and strengths. If you require accommodation to complete the application process, please contact us at careers@dixonmitchell.com

Requirements

• Work Permit