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Administrative Assistant Part Time / Full Time

8 hours ago

Administrative Assistant

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Immediate Start

Job Description

Exceptional Care–Exceptional People


The Brant Community Healthcare System is a two site Community Hospital located in Brantford and Paris, Ontario.

  • The Brantford General is an acute care hospital
  • The Willett in Paris is an urgent care centre and transitional beds


By choosing to work at Brant Community Healthcare System (BCHS), you are joining an organization with more than 130 years of making a positive difference in the lives of the people we serve throughout our communities. We value Care, Accountability, Respect and Equity, and we are working together to build a healthier community!

Why Choose BCHS?

  • Centralized Education Fund – opportunities for continuing education and staff development
  • Various schedules available (e.g. 4 on 5 off for full time nurses)
  • HOOPP Pension Plan
  • Predictable work locations
  • Discounted onsite parking (no shuttles or waiting lists)
  • Support 24/7- you’re not on your own (managers on call, physicians, allied health and support staff).
  • Wellness matters, our Employee Assistance program is free and confidential to all employees and family members.
  • Ongoing infection and prevention control measures, education, appropriate PPE and support available to all employees.

Position Summary

As a member of the project team you provide administrative support to the Chief Medical Information Officer & Chief Innovation & Technology Officer including: providing administrative support including coordinating and maintaining schedules, organizing and planning meetings/events, minute taking, agenda creation, general correspondence and answering inquiries associated with the HIS/EMR Project.


Primary Responsibilities

  • Manages all administrative duties for the HIS project including full support for the HIS Steering committee, BCHS Project team and sub working groups.
  • Ensuring documents are organized updated and centrally located for Senior Leadership/ Director access as well as in the Microsoft Teams project site.
  • Develops/drafts and distributes agendas
  • Compiles, generates, organizes and distributes supporting materials necessary to assist in meeting discussions
  • Composes and distributes minutes and reports.
  • Provides follow-up on items going to and from the various committees to ensure that action required/requested is taken forward and communication is current.
  • Maintains updated membership listings including members titles and departments and Terms of Reference on all above noted committees
  • Interacts with committee members and other hospital personnel as needs arise and for information sharing purposes.
  • Acts on all requests e.g., composes correspondence, gathers information, contacts and arranges guest attendance, schedules and ensures notification of special meetings or cancellations updates documents and notifies personnel of action(s) required by them on issues discussed.
  • Develops schedules, books meeting rooms and arranges audio-visual equipment/materials as needed.
  • Prepares project control documents, action spreadsheets, budget controls and presentations for project.
  • Assist Chief Medical information Officer & Chief Innovation and Technology Officer with daily calendar and meeting requests
  • Assist with requests and inquiries from a variety of internal and external sources and takes appropriate action based on nature and urgency
  • Responsible for office equipment maintenance and safety (i.e. fax machine, printers, computer)
  • Maintains full inventory of supplies for the team
  • Schedules, coordinates and gathers information for presentation at committees, workshops and appointments that involve outside agencies, consultants and hospital personnel (department heads, staff)
  • Established work priorities to ensure efficient workflow and meeting of deadlines
  • Continual re-prioritizing of workload to meet demands of service
  • Assists with expense statements
  • Assists with preparation of yearly capital request spreadsheet

Mandatory Qualifications

  • Minimum 2 year College Diploma in Office Management, Office Administration, or Business Administration
  • A minimum of one year related work experience, preferably within an administrative environment.
  • Effective September 7th, 2021 all applicants must provide proof of two doses for full vaccination against Covid-19 (in the form of watermark receipts from the provincial portal) or provide written proof of a medical or religious reason for not being fully vaccinated as per Organization Policy, Covid-19 Immunization and Management.

Mandatory Competencies

  • Proficient knowledge of Microsoft Office including knowledge base in Word, Power Point, Excel, Microsoft Outlook, Visio, Interne, Survey Monkey and Adobe. Medical Terminology I & II, General understanding of the mechanics of office machines (i.e. fax machine, printers, multi- task telephones, photocopiers, computers)
  • Demonstrated problem solving and troubleshooting skills
  • Proficient in using available support tools to diagnose and resolve issues remotely over phone
  • Proven ability to work unsupervised and as a team player
  • Demonstrated effective interpersonal, communication, time management and multi-tasking skills
  • Safety (patient, worker & workplace) is a BCHS Corporate Priority. The successful applicant will demonstrate good stewardship in the identification, reporting and mitigation of unsafe acts or conditions.

Preferred Competencies

· Reliable individual with excellent attendance record and able to work all shifts

Accommodation


The Brant Community Healthcare System (BCHS) is an equal opportunity employer, committed to employment equity and diversity in the workplace. We welcome applications from women, Indigenous persons, members of racialized groups, visible minorities, persons with disabilities, persons of all sexual orientation and persons of any gender identity or gender expression.

Brant Community Healthcare System is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request.


To ensure there is equal opportunity during the recruitment and selection process, please contact your Recruiter to discuss accommodation.


Requirements

  • Work Permit

About Brant Community Healthcare System

Brant Community Healthcare System in Brantford, Ontario, Canada

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