Supervising trades and suppliers and coordinate all facilities service and repairs pertaining to building and related equipment.
Daily update maintenance requests status.
Issue Purchase Requisitions prior to schedule contractors upon Property Manager approval.
Respond to all facility emergencies in a timely manner and submit Occurrence Reports on the same date if it is necessary.
Investigate all requests for repairs in a timely manner of receiving a written request in writing.
Ensure that the building and its environment is clean by completing daily walk through.
Supervise cleaning, snow removal and landscaping operations. Assist if needed as directed.
Pull out garbage/recycle/organic bins/totes to the designated area for pick up as per schedule.
Remove old appliances, bring in new (spare) appliances as needed and directed.
Order building supplies upon Property Manager approval and keep organized inventory.
Thoroughly clean the premises .
Cleaning, and wiping of all windows, doors, trims, baseboards, walls, floors in the common areas, including the tops and interiors of washers and dryers.
Dust all lobby area light shades, table tops, picture frames, and elevator fans.
Clean and polish all stainless steel.
Ensure that all outdoor grounds are free of litter and pet debris. All trash/garbage cans are empty.
Ensure that indoor/outdoor parking are free of litter and pet debris. All trash/garbage cans are empty.
Maintain strong relationships with the tenants that reflect admirable customer service.
Ensure prompt service to tenants and prospective tenants.
Reasonably enforce the landlord’s rules and regulations.
Serve 24 HRS notice of entry in timely manner for all scheduled maintenance and inspections.
Deliver any communication, legal notice, or letter to residents.
Provide information about vacant suites to prospective residents and other relevant parties. Answer any questions from (prospective) residents in person, by phone and e-mail in a timely manner, pleasant and informative way.
Schedule appointments with prospective residents, build a relationship and show vacant suites as directed by Leasing Agent and Property Manager.
Fill out guest cards and daily traffic report. Report final results on a weekly basis to Property Manager.
Follow up with completed guest cards for prospective tenants.
Promote tenant retention by communicating effectively with existing residents and ensure, in close cooperation within the Property Management team, that resident issues are dealt with.
Answer all rental inquires via emails and calls within same day and book appointments with prospects.
Provide prospective resident with the rental application.
Collect the First Month, Home Insurance Confirmation and signed parking/lockers forms if it’s applicable.
Schedule Tenancy Agreement signing appointment with resident(s) have Tenancy Agreement signed by all relevant parties and perform move-in inspection.
Qualifications
Minimum - High school Diploma.
Preference: 3 to 5 years of technical and practical experience.
Strong customer service orientation.
Patient with the ability to listen to others.
Respectful of and compliant of rules and regulations (especially concerning safety).
