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Executive Assistant (15-month contract)

Location: 530 West Broadway, Vancouver BC, Canada

Core hours: Monday to Friday from 8am – 4:30pm PST

This position is required to be onsite 5 days a week.

Role Summary

As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the completion of key deliverables, execution of company events, and other strategic projects, as needed. You will report to the Senior Executive Assistant.

Contract Coverage Details:

• position
• for converting to permanent full-time employment from contract coverage

Responsibilities

• Assist the Senior Executive Assistant to track and help drive the completion of key deliverables
• Understand the continuously changing priorities of the Executive Team
• Assist with complex scheduling and calendar management for Executive Team
• Assist with coordinating travel logistics and expense reconciliation and reimbursements
• Provide administrative and office support, such as accurate notetaking, spreadsheet & PowerPoint creation
• Exercise considerable judgment, tact, and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature
• Handle occasional personal arrangements and errands for Executive Team
• Complete other strategic projects as needed
• Assist in event planning and communication of companywide events
• Assist in project management of large events, including the Annual Business Conference
• Support the coordination of conferences and events by securing meeting locations, hotel contracts, catering and A/V requirements
• Assist with collating RSVP lists, communicating with event venues, and providing on-site support

Qualifications

• 3-5 years in an administrative role
• 2+ years supporting senior leadership or Executive teams
• College diploma or degree in Business Administration or equivalent combination of training and experience
• Experience with calendar management & scheduling
• Excellent verbal communication and interpersonal skills
• Exceptional written communication skills and knowledge of business English, spelling, punctuation, and communications
• Strong time-management and prioritization skills
• Exceptional attention to detail
• Ability to exercise diplomacy and discretion and to handle highly confidential information appropriately
• Excellent computer and typing skills, including MS Office (especially MS PowerPoint, Excel, Outlook, Word and minute-taking)
• Experience with Asana an asset

Total Rewards

• salary, quarterly and annual bonuses based on individual and company goals
• employer-paid premiums for extended health, health spending account, wellness program, green transportation incentive, various paid time-off options available from your first day, and product discounts
• on professional development, 1:1 meetings with your leader, tuition assistance program and length of service rewards

The Application

Please submit a resume with a cover letter.

Applications are currently being reviewed. Immediate submissions are still welcomed.

Requirements

• Work Permit