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Hays Specialist Recruitment has partnered with a Property Management company located in Montreal, QC. We are looking to hire a Administrative Assistant to join their team on a contract basis of 3 months, which has the possibility of extension. This candidate will be working from their Downtown Montreal Office on a full time basis.

Responsibilities

• Execute daily administrative requests from the regional team, which will include writing memos, drafting correspondence, reviewing documents, printing, and other general administrative responsibilities.
• Deliver an exceptional living experience by way of excellent customer service to all prospects, residents, and guests.
• Prepare and distribute correspondence to tenants.
• Review and record monthly recurring billings.
• Provide weekly status reports on account receivables.
• Prepare rental letters as required.
• Liaise with tenants regarding service matters.
• Read and understand leases to ensure accurate information is received and maintained.
• Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.
• Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.
• Liaise with tenants and contractors as required or directed.
• Attend property meetings and provide minutes as required.
• Oversee uniform orders for the property.
• Execute on other general and administrative duties as required by the Property Manager and other members of the team to ensure efficient operation of the property.

Qualifications

• Bachelors degree, Diploma or Certificate in Real Estate, Hospitality, Business or related discipline is not required but would be considered an asset.
• 2-5 years of experience in a customer service or administrative role.
• Superior customer service skills.
• Excellent and confident communication, both oral and written.
• Computer literacy and comfort using / learning new programs and systems. Comfort with Microsoft Office programs is required.
• Proficiency in Yardi software will be considered an asset.
• Some flexibility to work evenings and weekends on an ad-hoc basis (ie: resident events, emergencies).
• Ability to work well under pressure and within tight deadlines.
• Self-motivated, curious, responsive, and result driven.
• Bilingual French and English

Requirements

• Work Permit