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Company Overview:

Founded in 2005, RxSource provides pharmaceutical procurement and fulfilment services globally within the niche distribution supply chain. Over the years we have developed services to support various programs including Clinical Trial and Global Access. Our expertise includes a host of activities within each program including supply management, procurement, storage, distribution and reporting.

Position Summary:

The successful candidate will be a proactive professional to support global administrative initiatives. This role entails daily collaboration with Corporate Services Team, Senior Management and other departments. The ideal candidate will be able to work within sensitive timelines, exercise a high level of confidentiality and be required to accommodate various time zones. This is a remote position with occasional requirements to be on site.

Responsibilities:

• Demonstrate discretion when handling sensitive information.
• Manage a comprehensive filing system for efficient document organization.
• Coordinate international travel arrangements for employees, including booking, itinerary development, and resolving time-sensitive travel conflicts promptly.
• Assist with onboarding and offboarding tasks
• Tracking, assigning, and ordering equipment and managing the return of devices.
• Assisting in recruitment activities by posting roles, screening candidates, and coordinating interviews.
• Contacting references and performing background checks on candidates.
• Administering various employee benefits programs
• Planning and coordinating company events (social events, onsite lunches, Town Hall, Holiday events, etc.)
• Coordinating company recognition programs (communication, ordering gifts and timely delivery globally)
• Assist with managing budget and purchasing of special items (company swag, lunch, gifts etc.)
• Create and distribute corporate communications (staff email notices, presentations, creative email/MS Teams campaigns, etc.)
• Assist with monthly HR reporting and ad hoc requests from Management.
• Oversee administration tasks within the three facilities (Canada, USA, Ireland)
• Act as a liaison with external service providers, such as IT contractors and other relevant partners.
• Keep third-party services up to date and ensure timely payment (LinkedIn, SurveyMonkey, phone systems, internet etc.)
• Assigning licenses for corporate products (Microsoft, Adobe, Zoom, Grammarly etc.)
• Ensuring technology is functioning, including troubleshooting for staff (e.g., OneDrive, general computer issues) and escalating issues to the IT team when necessary.
• Perform other tasks and responsibilities as assigned by Manager.

Qualifications and Requirements:

• 3+ years of experience in the administrative roles
• Experience as an Executive Assistant is considered an asset
• Diploma or Degree from a recognized College or University or equivalent working experience
• Proficient in MS Office Suite, including Outlook, Word, Excel, PowerPoint, OneNote, Teams etc.
• Experience with Canva and ability to create some internal promotional content
• Tech-savvy with troubleshooting abilities to assist our global team with computer-related issues.
• Excellent written and verbal communication
• High level of business acumen, problem-solving, negotiation, time management and multitasking
• Creative thinking and the ability to think outside the box.
• Ability to perform accurately in a fast-paced under minimal supervision
• Willingness to work within different global time zones
• Flexibility to travel to Richmond Hill when required

Requirements

• Work Permit