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Administrative Assistant | Job Description

We are seeking an energetic professional with a strong work ethic to join our team! This position provides complex and confidential administrative support to the entire firm. The Administrative Assistant will report to the Director of Public Practice.

Duties and Responsibilities

• Financial statement printing and file assembly, mailing cheques, data entry, invoicing, etc;
• Typing, filing, financial statement printing and file assembly, and general administrative duties;
• Daily interaction and communication with clients, assisting them with any requests they may have;
• Maintaining filing system, ensuring office equipment is operational, addressing general building issues as required;
• Establishing and coordinating administrative policies and procedures, critically problem solving to determine ways in which administration can allow smoother functionality of the firm as a whole;
• Preparing agendas and making arrangements for client meetings;
• Compiling and sending out memos, letters, financial statements, contracts and other confidential client documents;
• Assisting with event planning, coordinating breakfasts/lunches for meetings as required, occasional purchasing of supplies or gifts, running errands as needed;
• Occasional reception duties, to include answering telephones, receiving visitors, sending, and receiving couriers and mail distribution;
• Any additional administrative duties or special projects, as they may be required from time to time.

Required Skills and Experience

• 2-3 years previous experience in an administrative role;
• Previous experience in an accounting or professional services firm desired;
• Flexibility to work additional hours during certain periods of the year;
• Exceptional written skills with the ability to prepare professional documents;
• Strong ability in managing multiple tasks and deadlines;
• An energetic, competent self-starter looking for continuous and varying challenges;
• Ability to work independently;
• Proficient and knowledgeable in computer software programs, specifically MS Office;
• Strong typing skills, 70+ WPM;
• Technological competence and experience working with office equipment including printers, scanner and postage machine;
• Positive and willing attitude;
• Must have a valid driver’s licence and vehicle;
• The ability to pass a Criminal Record Check.

A career at F.H. Black & Company offers:

• Competitive starting salary with ongoing salary review;
• 26 hour summer work weeks, week off holiday closure and birthday off with full salary;
• Extended vacation policy;
• Discretionary Bonuses;
• Comprehensive Benefits Package;
• Fitness reimbursement program;
• Professional Development reimbursement program;
• An opportunity to work in an unconventional, forward thinking firm of professionals;
• Opportunity for career development and advancement;
• Corporate Social Events.

How to Apply

If you are interested in this exciting opportunity, email a copy of your resume to sbuckley@fhblack.com.

We thank all applicants in advance, however, only those individuals who best meet our qualifications will be contacted. All other resumes will be kept on file for future consideration.

Requirements

• Work Permit